Services

At M5 Digital we service most makes and models of Photocopiers, Printers, scanners, shredders, wide format printers, and folders. We back all of our products and services with our worry free service agreements and 100% worry free purchase warranty. Here at M5 Digital, we’re your office needs specialists.

Capture & Document Management

We make your document management process easier than ever – with a host of benefits that will empower you and your organization to streamline processes and become more productive.

DocuWare

Scan and store documents from your Oki, Xerox, Sharp multifunction device in a single step, and make documents immediately available to all authorized users. The seamless integration of a digital MFP devices with DocuWare’s document management solutions allows paper documents to be digitized and stored quickly and easily to your DocuWare file cabinets.  Reduces the need of having paper files. It enables companies to organize and efficiently manage the flow of information, both internally and externally, from any MFP anywhere in your organization.

  • Save time at the MFP with personalized scanning
  • Let Intelligent Indexing take over and fill in the fields for you
  • Easily create and assemble PDF documents
  • Send files directly to your computer in the fewest possible steps
  • Select and print archived documents on the MFP

Docuware Operations Panel

RightFax

RightFax Logo

OpenText RightFax integrates with OKI MFPs allowing you to have fax services on your network giving you convenient access to faxing capabilities on the same devices used for printing, scanning and copying.

With Oki’s RightFax connector, you’ll benefit from walk-up access and a central point of control for electronic or hard copy faxing enabling you to streamline document flow processes while saving time and money on administrative tasks.

RightFax Panel

System Requirements

  • RightFax version 10.6 or greater
  • Windows XP and later Windows OSs are supported
  • Requires RightFax client installed on PC
  • Supported OKI MFPs
    • MPS3537mc
    • MPS4242mc
    • MPS5502mb
    • MC770 / MC780
    • MB760 / MB770
    • CX3535 MFP / CX4545 MFP*
    • ES9465 / ES9475

Download the RightFax Connector for OKI MFPs

With Analog Fax Machines OKI Solution Benefit
Maintaining analog phone lines for fax machines are costly. Eliminate analog lines at each MFP. Immediate savings for each MFP.
Reporting and tracking fax usage from individual fax machines/MFP’s is difficult and often a manual process. Offers centralized reporting on your fax server. Simple tracking and reporting of all fax traffic.
Many companies are using fax Server technology for other business process today. Provides compatibility with the fax server being used today. No need for additional software/costs to integrate with existing fax server.

PrintSuperVision

Meeting the challenges.
Today’s IT professionals are challenged to find new ways of increasing productivity and efficiency, even while dealing with budget cuts and staff reductions. One area with the most potential for saving time and money is managing the rising number of printers, copiers and multifunction products (MFPs) within the organization—print management. By choosing the right technology, businesses of all shapes and sizes can immediately boost productivity and improve their bottom line by efficiently managing the use, acquisition and replacement of equipment and supplies.

PrintSuperVision 4.0 ensures the kind of results IT professionals are looking for.

The new PrintSuperVision 4.0 is a free web application designed to remotely monitor a customer’s OKI and non-OKI devices from any accessible web browser on their network. The software monitors a device’s health, sends email alerts, reports supply status, tracks printed pages and even lets you order and track supplies online—all with just a few clicks from within the application itself.

New enhancements in version 4.0 include an “accounting module” that tracks printed pages per individual and allows print and copy costs to be charged back to those who print the most.

Available in two configurations, Professional and Enterprise, PrintSuperVison 4.0 is flexible enough to manage just a few devices, yet robust enough to manage several thousand.

PrintSuperVision

PrintSuperVision Professional Edition is designed for small to medium-size organizations. Its browser interface makes it easy to start monitoring and managing devices in just minutes. You don’t even need a dedicated server to enjoy the benefits, because its “Easy Setup” option makes running PrintSuperVision Professional simple on any compatible computer.

PrintSuperVision Enterprise Edition leverages the strengths of the Professional Edition, but also adds a comprehensive suite of tools for advanced network managers. It’s positioned to help larger, more geographically dispersed organizations, like school districts, healthcare facilities and law offices—monitor their device status on a day-to-day basis while providing a means to cost-effectively manage the replenishment of supplies.

For a side-by-side comparison between OKI’s PrintSuperVision Professional Edition and PrintSuperVision Enterprise Edition, view the features and benefits page.

PrintSuperVision 4.0 can grow with your organization by providing a seamless upgrade path from the Professional Edition to the Enterprise Edition when needed.

Both the Professional and Enterprise editions of PrintSuperVision 4.0 are available FREE of charge and can be downloaded by visiting the Downloads & FAQs page.


 Mobile Device Printing

Award-winning OKI printer and MFP products, combined with several popular mobile print applications and devices offer a variety of functionality to meet the mobile printing needs for home office, small office and medium and large businesses.

MotionPrint

Our workforce is going mobile, and thanks to the many new mobile applications available for download, printing has gone mobile too. Whether you’re on a smartphone, tablet or your laptop, now you can print documents where and when you need them. Making you more efficient than ever and not having to wait to be back at the office.

OKI MotionPrint combines several popular mobile print application, technologies and devices with the award–winning OKI printer and MFP products. These applications offer a variety of functionality to meet the mobile printing needs for home office, small office and medium and large businesses.

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When your on the go, your mobile print needs vary depending on your location and how device is connected.  You may need convenience printing at home, general purpose printing in the office  or  your business may depend on mobile print to compliment a specific business process.  OKI MotionPrint solutions offer a variety of mobile print solutions to meet your specific needs:

  • Airprint™ enabled printers and MFP Products.
  • Google Cloud Print enabled MFP Products.
  • OKI Mobile Print Application for Android – OKI app that provides direct printing to your OKI Printers and MFP’s.
  • Compatible applications – 3rd party print apps reviewed and tested by OKI
  • xPrintServer mobile print appliance – Network appliance designed to deliver mobile print for small and medium business with  controls to manage printers and users across your company network.

With the ever–changing technologies with mobile devices, understanding what is needed for printing can be confusing. So be sure to see our “More Info” section for how to select which applications are best for your needs.


Printer / MFP Management

By choosing the right technology, businesses of all shapes and sizes can immediately boost productivity and improve their bottom line by efficiently managing the use, acquisition and replacement of equipment and supplies. These solutions help to manage devices as well as their usage and consumption of supplies.

PrintSuperVision

Meeting the challenges.
Today’s IT professionals are challenged to find new ways of increasing productivity and efficiency, even while dealing with budget cuts and staff reductions. One area with the most potential for saving time and money is managing the rising number of printers, copiers and multifunction products (MFPs) within the organization—print management. By choosing the right technology, businesses of all shapes and sizes can immediately boost productivity and improve their bottom line by efficiently managing the use, acquisition and replacement of equipment and supplies.

PrintSuperVision 4.0 ensures the kind of results IT professionals are looking for.

The new PrintSuperVision 4.0 is a free web application designed to remotely monitor a customer’s OKI and non-OKI devices from any accessible web browser on their network. The software monitors a device’s health, sends email alerts, reports supply status, tracks printed pages and even lets you order and track supplies online—all with just a few clicks from within the application itself.

New enhancements in version 4.0 include an “accounting module” that tracks printed pages per individual and allows print and copy costs to be charged back to those who print the most.

Available in two configurations, Professional and Enterprise, PrintSuperVison 4.0 is flexible enough to manage just a few devices, yet robust enough to manage several thousand.

PrintSuperVision

PrintSuperVision Professional Edition is designed for small to medium-size organizations. Its browser interface makes it easy to start monitoring and managing devices in just minutes. You don’t even need a dedicated server to enjoy the benefits, because its “Easy Setup” option makes running PrintSuperVision Professional simple on any compatible computer.

PrintSuperVision Enterprise Edition leverages the strengths of the Professional Edition, but also adds a comprehensive suite of tools for advanced network managers. It’s positioned to help larger, more geographically dispersed organizations, like school districts, healthcare facilities and law offices—monitor their device status on a day-to-day basis while providing a means to cost-effectively manage the replenishment of supplies.

For a side-by-side comparison between OKI’s PrintSuperVision Professional Edition and PrintSuperVision Enterprise Edition, view the features and benefits page.

PrintSuperVision 4.0 can grow with your organization by providing a seamless upgrade path from the Professional Edition to the Enterprise Edition when needed.

Both the Professional and Enterprise editions of PrintSuperVision 4.0 are available FREE of charge and can be downloaded by visiting the Downloads & FAQs page.

Color Access Policy Manager

Highlights:

  • Leverage color controls built into select HD Color printers and MFPs from OKI
  • Define who and what can print in color, black & white, or not at all
  • Exclusive: Control printing of content from specific URLs (Web sites)
  • Limit printing of Windows®, Mac®, Linux and UNIX® workstations
  • Easy to install, to review job logs, establish and revise policies
  • No network server nor additional client software required
  • Policies are password-protected for added security
  • Control the cost of bringing high-quality HD Color printing into your workplace

Color Access Policy Manager (CAPM) makes printing in color cost effective – You’ve already decided that the advantages of in-house color printing would greatly benefit your business—but misgivings over the possibility of abuse might be keeping you from replacing your monochrome devices, and providing open access to color printers and color MFPs.

Using HD Color printers from OKI equipped with the unique CAPM solution can help you maximize your ROI and get great professional color output only when you need it.

Perfect for small workgroups and big business – The CAPM solution suits the needs of any environment. It’s easy enough for small workgroups to use yet powerful enough even for enterprise applications.

capm-process

CAPM makes it easy to establish the rules – You create the policies for printing: Print customer-facing documents such as corporate marketing materials, presentations, contracts and signage in color. Force reference material and internal reports to print in black & white. Reject personal pictures, vacation maps or sports pools altogether.

CAPM lets you assign access levels by user log-in name, PC/server name, application, file name, and URLs (Web sites). Once your policy is configured in the printer, CAPM determines how—or if—incoming jobs will print.

This is the first and only solution of its kind to control the printing of content and documents from Internet sites. With CAPM, you can select which sites or addresses will print in color or black & white and which will be blocked from printing.

Track printer usage to create and affirm policies – CAPM also gives you the ability to acquire job logs from your OKI color printers, enabling you to monitor and analyze how the devices are being used—everything from user name to application to the number of color or black & white pages printed. It’s data you can use to develop new policies or judge the effectiveness of your existing policies.

Color Access Policy Manager from OKI: get the impact of HD Color on your print output—not your printing budget


Print Tracking & Cost Accounting

Among other capabilities, these solutions offer the ability to print sensitive documents securely while reducing waste, and enables users to track printed output costs from individual users and groups. They can also prohibit non-authorized printing, and enable remote monitoring and optimal management of supplies.

PaperCut MF

PaperCut MF Logo

We are offering the entire PaperCut MF software, including the Commercial Edition, the Education Edition and the Professional Billing edition.

PaperCut MF is an easy to use, cost effective print accounting and management software designed to help organizations save money by preventing excess and unauthorized printing, copying, scanning and faxing.  Its unique design allows it to scale easily making it suitable for sites of all sizes regardless of network environment, platform, or type of print device.  Compatibility with Windows, Mac, Linux and Novell networks assures installation virtually anywhere.

Regarded as one of the simplest systems of its kind to setup, deploy and manage, PaperCut MF synchronizes with your Active Directory server making it easy to manage large numbers of constantly changing users, while day to day IT intervention is minimized by providing end users with a set of web tools to track their own activity in real time to query their account balances and view their own transactions

Control & Reduce Costs

PaperCut helps organizations control costs by eliminating the stacks of unclaimed printed pages that sit on the printer or copier often making their way directly into the recycling bin.
A configurable timer automatically purges unreleased print jobs which reduces waste and minimizes print expenses.  Other vital cost-saving policies reduce total cost of ownership by enforcing individual print limits, requiring users to print two–sided, in black and white and the option to redirect large print jobs to high volume copier-based devices.

Increased Security

The core of the PaperCut MF solution is the “Find-me” secure print release feature which protects the privacy of confidential documents while slashing the volume of unclaimed printouts.  “Find-me” lets the user decide which printer or copier to use by swiping an ID badge or entering a username and password at any PaperCut enabled device.

Higher levels of device security help prevent unauthorized use and can help healthcare organizations meet HIPAA compliance.

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Print from iPads and Chromebooks

With thousands of iPads and Chromebooks being deployed in Education, Healthcare and other organizations around the world, it’s become a challenge to address the need to print from mobile devices. PaperCut MF includes support for both iOS printing and Google Cloud Print from mobile devices.  This eliminates the need for individual printers or copiers to support these print technologies from within the individual device. .

Recover the cost of Printing and Copying

Law firms, Accounting Practices, Universities and most Professional Service businesses have traditionally passed the cost of printing, copying and faxing along to their clients / students and in some cases actually generate a profit.  PaperCut MF makes it easy to recover print, copy, scan and fax costs by integrating with popular Campus Card billing systems (for Universities) and Practice Management Billing Systems (for Law Firms).

Detailed Reporting

PaperCut includes more than 50 one-click reports available for online viewing, printing or exporting. Reports address all areas ranging from detailed page logs to summaries by user, department, device, or environmental impact.  Comprehensive reporting is the key to documenting your cost savings and return on investment.

Embedded Device Support

PaperCut’s extensive portfolio of embedded software is compatible with 12 different copier platforms including OKI’s sXP (Smart Extendable Platform). As an authorized PaperCut reseller, OKI can offer embedded versions of PaperCut for all supported manufacturers.

PrintSuperVision

Meeting the challenges.
Today’s IT professionals are challenged to find new ways of increasing productivity and efficiency, even while dealing with budget cuts and staff reductions. One area with the most potential for saving time and money is managing the rising number of printers, copiers and multifunction products (MFPs) within the organization—print management. By choosing the right technology, businesses of all shapes and sizes can immediately boost productivity and improve their bottom line by efficiently managing the use, acquisition and replacement of equipment and supplies.

PrintSuperVision 4.0 ensures the kind of results IT professionals are looking for.

The new PrintSuperVision 4.0 is a free web application designed to remotely monitor a customer’s OKI and non-OKI devices from any accessible web browser on their network. The software monitors a device’s health, sends email alerts, reports supply status, tracks printed pages and even lets you order and track supplies online—all with just a few clicks from within the application itself.

New enhancements in version 4.0 include an “accounting module” that tracks printed pages per individual and allows print and copy costs to be charged back to those who print the most.

Available in two configurations, Professional and Enterprise, PrintSuperVison 4.0 is flexible enough to manage just a few devices, yet robust enough to manage several thousand.

PrintSuperVision Professional Edition is designed for small to medium-size organizations. Its browser interface makes it easy to start monitoring and managing devices in just minutes. You don’t even need a dedicated server to enjoy the benefits, because its “Easy Setup” option makes running PrintSuperVision Professional simple on any compatible computer.

PrintSuperVision

PrintSuperVision Enterprise Edition leverages the strengths of the Professional Edition, but also adds a comprehensive suite of tools for advanced network managers. It’s positioned to help larger, more geographically dispersed organizations, like school districts, healthcare facilities and law offices—monitor their device status on a day-to-day basis while providing a means to cost-effectively manage the replenishment of supplies.

For a side-by-side comparison between OKI’s PrintSuperVision Professional Edition and PrintSuperVision Enterprise Edition, view the features and benefits page.

PrintSuperVision 4.0 can grow with your organization by providing a seamless upgrade path from the Professional Edition to the Enterprise Edition when needed.

Both the Professional and Enterprise editions of PrintSuperVision 4.0 are available FREE of charge and can be downloaded by visiting the Downloads & FAQs page.

OKI Job Accounting

OKI Print Job Accounting software—an optional application for OKI printers and multifunction devices can give you an accurate picture of print/copy activity by tracking the output of each individual users, workgroups and departments. It lets you assign cost values to the documents printed, including those printed in color and duplex (2-sided), and enables you to use that information for department billing or client bill-back purposes.

An easy-to-use application captures details on color vs. black & white pages, number of pages, page size, paper types and paper trays used, document name, and total time spent on document output tracked by job name, person or department. It will even assign costs for supplies.
Additionally, when charging back for color documents, Print Job Accounting can provide five levels of color coverage, allowing you to bill accurately for color prints and copies.

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For businesses small and large – Print Job Accounting is designed for multiple-device owners—up to 50 devices for the Standard version and up to 1,000 devices for the Enterprise version. Small businesses will also find it far easier to manage their resources and bill for their productivity.

Control access to control costs – Print Job Accounting makes color printing cost-effective by letting administrators control and monitor color printer usage by defining who can print and what gets printed—in color, black & white only, or not at all.

Access levels can be assigned by user name, PC/server name, application, file name and website URL. Once policies are configured, the Print Job Accounting software determines how, or if incoming jobs will print. All policies are password-protected and authentication is available only through the system manager for added security.

Support for most operating systems. Print Job Accounting is work with Microsoft® Windows® and supports Mac® OSX. The program is simple to set up, and has a configuration wizard to expedite the process. Gather data at any time, and generate reports in CSV format—for easy export to familiar spreadsheet programs such as Microsoft Excel®.

Highlights:

  • Compatible with most OKI Digital printers and MFPs
  • Standard version supports up to 50 devices
  • Enterprise version supports up to 1,000 devices
  • Enterprise version will synchronize with Active Directory or LDAP for easy user management
  • Both versions track usage (color vs. black & white output, paper size, paper type, and
    device usage time) by job name, user, group or department
  • Calculates costs for each device, including cost per page and supplies used
  • Controls the cost of color printing through management of color access(2)
  • Provides data in real time, viewable via Web browser and available in CSV format for importing to popular spreadsheet programs

1 Does not work with OKI MC160 Color MFP or MB280, MB780 or MB790 Mono MFPs
2 Works only with select OKI Color printers/MFPs. See your Representative for details

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Follow me printing

Now you can print sensitive documents securely while reducing waste.

Ringdale FollowMe® is an output management solution that allows you to print sensitive documents securely, documents that might otherwise sit forgotten in a printer tray for all eyes to see before being picked up or making their way to the recycling bin. But with FollowMe, we can help your organization design, implement, and support a printing solution that can increase security while decreasing wasted paper and consumables. That’s because the FollowMe solution, best known for its ability to follow users wherever they print, scan or copy, has evolved into so much more.

  • Security
    Nearly 30 percent of all printed documents are left in an output tray for anyone to take. The FollowMe solution secures the printing process by releasing confidential documents only after users authenticate their identity at the site of the device itself. Authentication is as easy as entering a PIN number, swiping a badge or scanning a fingerprint. With FollowMe, no sensitive document is left vulnerable while sitting in the equipment’s output tray.
  • Efficiency
    Regardless of your organization’s size and number of printing output devices (such as copiers, MFPs or printers), FollowMe can optimize your entire printing process, thereby delivering environmental cost savings through the reduction of waste — a reduction that can be measured by your organization’s decreased carbon footprint. And with 30 percent of printouts left uncollected, with the implementation of FollowMe, you will see an immediate savings to your bottom line—no more wasted paper or toner.
  • Productivity
    FollowMe can also increase your productivity. For example, if a colleague is tying up a copier, printer or MFP with a large document run, or if the device is out of paper, FollowMe allows you to maximize your productivity by enabling you to simply walk to another FollowMe enabled device and print there instead.
  • Analysis
    For IT Managers, FollowMe offers you the transparency needed to see how much each department, user and device is costing your organization, enabling you to set up and manage realistic budgets. With its robust reporting engine, FollowMe also generates accurate cost and activity reports, so abuse can quickly be identified and corrected.


Output Management

Drivve

 

drivve

Image capture and print tracking for document-intensive environments

OKI is now offering Drivve | Image and Drivve | Print solutions for its smart MFPs, to meet the image capture and print tracking needs of most document-intensive environments.

Drivve solutions are effortless to use, yet incredibly powerful. This innovative suite of award-winning software modules and services streamline and improve business processes, giving your company instant access to all of your documents. Drivve | Image and Drivve | Print optimize the document lifecycle, from image capture and processing to print and output management.

Why you need Drivve Solutions

Converting hard copy documents effectively and routing them to an Enterprise Content Management (ECM) or document management system can be difficult, time consuming and costly. Although scanning a document might be easy, inappropriate file naming, conversion of file types, and workflow mistakes can be detrimental to your business process. Applying an automated workflow to these processes can help ensure accuracy, efficiency and security for the documents in your business process workflow.